Cemetery Records in General

1. Diocesan and parish cemeteries are to maintain all records required by civil and Church law accurately, securely and indefinitely.

2. Cemetery records are to be kept on the premises of the respective diocesan office, general parish office, or specific cemetery office.

3. Original cemetery records are never to be destroyed. (See #5.G Sacramental Records, Recording and Reports regarding the preservation of originals of ecclesiastical records and #6.D.5 Preservation of Records.)

4. All cemetery records, whether written or stored electronically, are to beĀ  duplicated periodically and stored at a second, secure location to minimize the risk of loss. Otherwise, parish cemetery records may never be removed from the parish facilities without the approval of the diocesan bishop. This is arranged through the Cemetery Office. (Suitable methods of duplication are treated in #5.G Records, Recording and Reports.)

5. Entries or notations in the parish death register are not a substitute for any cemetery records that must be preserved separately according to the list of # Cemetery Records in Particular. (Equally, a cemetery record does not satisfy the obligation of entry in the death register when one is required.)

6. If human remains have been interred or scattered for any reason, anywhere on parish grounds or property, and this has not been recorded in cemetery records, a record that identifies the name of the deceased, the physical location of the remains, and the date of interment or scattering, is to be created and preserved in the cemetery records. Pastors are to see that such cemetery records are preserved permanently among the parish records.

Date approved by Bishop

Posted by
Msgr. S. J. Raica, chancellor