5.G.10.1 Recording Ordination, Religious Profession, Eremetic Life, Consecrated Virginity

1. Ordination to the diaconate, presbyterate and episcopate is to recorded by annotation in the registry of baptism or reception or the place of archive with these details:

    the location of the ceremony and the name of the ordaining bishop,

    the name of the particular church (i.e., diocese, apostolic vicariate, ordinariate, etc.), religious institute or personal prelature, the date of ordination. (Designations such as “monsignor” or “cardinal” need not be entered.)

2. Dismissal from the clerical state, dispensation from the obligation of the clerical state and / or of the obligation of celibacy, or decree of nullity of orders is to be annotated in the registry of baptism or reception or the place of archive according to the instructions of the rescript. [1] Any protocol number is to be recorded.

3. When a religious order notifies the parish of baptism in writing that a person has made permanent profession, the date and place of profession as well as the name of the religious order is to be recorded in the annotations.

    The religious name, if one is taken, is to be recorded similarly but the baptismal name is not to be changed. (E.g., Mary Smith is now called Sister Maria Immaculata.)

4. When a religious order notifies the parish of baptism in writing that a person has received an indult of departure or has been dismissed from religious life, the nature of the action, its date and any protocol number are to be recorded.

5. When a person enters into the eremitic or anchoritic life, a rescript (document) is to be prepared at the direction of the diocesan bishop who receives the public profession by vow or other sacred bond and who directs the person’s proper program of living (c. 603). This rescript shall include the person’s full name, any other name he or she may take, the date the person entered this life, and the place of the hermitage. The parish of baptism is notified, and official notation is to be made in the baptismal record of the person. If the hermitage is located in another diocese, the ordinary of that place should be informed.

6. After consecration to a life of virginity for women living in the world according to the approved liturgical rite (c. 604), an official notation is to be made in the baptismal record of the woman (just as one records marriages or religious profession).

When the bishop accepts the consecration, he notifies the parish of baptism in writing that the woman has made this consecration and indicates the date and place of the consecration as well as the ordinary who received it. [2] Copies of this document are also sent to the individual and the diocesan archives.

7. The rescript and any documents by which the actions above are communicated, are to be kept in the supplemental files for the baptismal register.



[1] cc. 1054 and 535.

[2] Also see http://www.consecratedvirgins.org.


Date approved by Bishop


Posted by
Msgr. S. J. Raica, chancellor